APOT for Collaborative Centers
For Collaborative Centers, the Annual Pre-service Orientation Training (APOT) paperwork will be completed within the first week of hire for new staff and yearly before the start of the new program year for returning staff. Volunteers in the classroom will also complete an APOT packet that will be turned in your Coordinator.
Individual APOT Paperwork
Keeping Children Safe
New Hire Process
When hiring new staff who will be working with HS or EHS children or families, please follow the following process to ensure all necessary documentation is in place:
1)Michigan Childcare Background Checks- Prior to hiring, directors or other relevant Human Resources personnel identified at each center will forward a copy of the letter from the Michigan Child Care Background Checks to the Collaborative Center Program Manager within 24 hours of receipt from the State of Michigan.
2) Transcripts/Degree- Prior to hiring, for HS leads and assistants and EHS primary caregivers, please submit copies of transcripts of the applicant being considered for hire.
3) APOT- Within the first week of hire, directors will submit new staff and volunteer APOT paperwork via email to their Coordinator.
When hiring new staff who will be working with HS or EHS children or families, please follow the following process to ensure all necessary documentation is in place:
1)Michigan Childcare Background Checks- Prior to hiring, directors or other relevant Human Resources personnel identified at each center will forward a copy of the letter from the Michigan Child Care Background Checks to the Collaborative Center Program Manager within 24 hours of receipt from the State of Michigan.
2) Transcripts/Degree- Prior to hiring, for HS leads and assistants and EHS primary caregivers, please submit copies of transcripts of the applicant being considered for hire.
3) APOT- Within the first week of hire, directors will submit new staff and volunteer APOT paperwork via email to their Coordinator.
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Staff and Volunteer Required Paperwork Refer to the chart on the right to ensure all staff and volunteers have the required paperwork in place. Safety is of the utmost importance to NMCAA.
Background checks are one of many steps that ensure children are with
adults who will keep them safe. We appreciate your support and efforts
to ensure this important procedure is followed.
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Annual Center Paperwork
Review
Collaborative Center Directors will review the following information yearly:
Complete and Submit
Directors will submit the forms below before the beginning of the new program year with copies of the requested documents:
Annual Documents Checklist 8/25 24/25 Early Head Start Staffing Plan and Program Hours
Volunteer Screening and Supervision Policy 7/24 24/25 Head Start School-Year Staffing Plan and Program Hours
Collaborative Center Directors will review the following information yearly:
- Their center's Partnership Agreement (the contract)
- The information on the Hiring Staff page
- Volunteer Licensing Requirements 7/25
- 2024/2025 Important Dates
Complete and Submit
Directors will submit the forms below before the beginning of the new program year with copies of the requested documents:
Annual Documents Checklist 8/25 24/25 Early Head Start Staffing Plan and Program Hours
Volunteer Screening and Supervision Policy 7/24 24/25 Head Start School-Year Staffing Plan and Program Hours