In Kind

In-Kind

In order to fund our local Head Start and Early Head Start programming, we must receive 25% of our funding from local donations of time, money, materials, and services. This funding source is called in-kind. This means we need help from parents and the local community to continue to operate our Head Start and Early Head Start programs. Parent involvement in their child's education is key to their future success and in-kind is a great way to be involved.

What can we count?
Volunteers:

Parent volunteer time (reading in classroom, preparing classroom materials, helping with field trips, etc.)
Special Classroom visitors (police, firefighter, etc.)
Foster Grandparents

Parent Time:

Parent travel time, mileage, and time spent at open houses, and IEP meetings
Parent travel time and mileage for required health appointments
Parent travel time and time spent participating in Policy Council meetings
Parent time spent at home visits (when not completed in the home), time completing the FOT and Needs Assessment, and participating in Parent Advisory Committee meetings and family engagement activities.
Round trip mileage for parent teacher conferences
Time spent completing monthly Home Activity Calendars or Home Literacy Activities with their children
Parent mileage for Parent Teacher Conferences
For EHS: Parent time and mileage for transporting their child to and from school each day

Painting and Drawing Tools Sets by Pixabay

Donations:

Toys and books for your classroom
Extra clothing/snow gear used at school
Donations of food or supplies for family engagement activities
Use of meeting space if there is usually a charge

**Check out the documents below for more information about what we can count for In-Kind.
In-Kind: What Can We Count? (7/24) Parent In-Kind Flyer for CC without Learning Genie (7/24)
Parent In-Kind Flyer for EHS CB with Learning Genie (7/24)

Documenting In-Kind
Use the Volunteer Monthly Time Sheet for recording Parent/Volunteer hours for participating in parent meetings, field trips, volunteering in the classroom, etc. You will also use the Volunteer Monthly Time Sheet to record the time and mileage EHS families spend each month transporting EHS students to and from school.
All other volunteers (Firefighter, Veterinarian, etc.) use the Volunteer/Donation Form for In-Kind below to record donations of time or services. Make sure to include the presenter's rate on the form.
The Volunteer/Donation Form for In-Kind is also used for any donated materials. A monetary value must be associated with the donation and included on the form.
Signatures from the volunteer are required for both forms. If the signature is illegible, write the volunteer's name next to the signature. Turn into your Coordinator at monthly recap.

Parent/Volunteer Monthly Time Sheet (11/24) Volunteer/Donation Form for In-Kind(7/24) Sample Volunteer/Donation Form for In-Kind(7/24)

You could use the spreadsheets linked below to easily track the time and mileage for self-transport activities. The EHS version includes formulas that will automatically calculate the miles and minutes for the number of days attended.

HS Mileage Cheat Sheet EHS Mileage Calculation Cheat Sheet