Site Administrator Meetings (SAM)
​Quarterly Agendas

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Site Administrators (SA) will meet each quarter to reflect on previous quarter and prepare for the next. At this meeting, each SA will submit the packet of paperwork from the previous quarter. Some forms may be collected prior to the next SAMeeting, this will be noted on the corresponding checklist for that quarter. Everything is outlined on the quarterly checklists below.

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Head Start/Early Head Start Quarterly Checklists (updated 9/26)
Annual Start Up              
S.A.M. Paperwork - Q1                            S.A.M. Paperwork - Q2                             S.A.M. Paperwork - Q3                               S.A.M. Paperwork - Q4     

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 Forms Due Every Month
Complete the forms below each month and submit with S.A.M. Paperwork each quarter.

• Daily Classroom/Outdoor Cleaning & Inspection Log  (9/26)
• Reimbursement Request (9/26) (see guidance below)
• Collaborative Center optional menu templates:
  • Breakfast Menu (9/26)
  • Lunch Menu (9/26)
  • Snack Menu 9/26

Other Forms
Complete the forms below as outlined on S.A.M. Paperwork checklists and submit with S.A.M Paperwork each quarter.

• First Aid Checklist (9/26)
• In-Kind
• Family Supports
• Head Start Safe Environment Checklist (9/26)
• Early Head Start Safe Environment Checklist (9/26)
• ELLCO CC (1/26)
• Classroom Mental Health Checklist (9/26)
• HS Quiet Time Guidance Routine (9/26)
• EHS Quiet Time Guidance (9/26)
• Active Supervision Monitoring Action Plan (9/26)

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Reimbursement Requests for Collaborative Centers

NMCAA will reimburse the contracted center for staff to be relieved of classroom duties for the following duties/trainings/meetings:

• The allotted time to attend required professional development opportunities as identified on the Important Dates. (9/26)
• 1 hour per month for staff receiving intensive coaching from NMCAA to meet with coach for reflection and feedback session following observations.
• 1 hour per meeting for the lead teacher to attend reflection and feedback sessions following formal observations (e.g. CLASS, Active Supervision, etc)
• 3 hour per meeting for the director to attend quarterly S.A.M meetings.
• Up to 5 hrs. for lead teachers to complete Interrater Reliability Certification. Certification will be renewed every three years.
• APOTS are required for any staff who will be subbing in a HS/EHS classroom contracted with NMCAA.

Any requests for assistance in supporting costs of other trainings not provided or requested by NMCAA must be made to the CC & EHS Centers Manager at a minimum of 3 weeks in advance. Funding requests will be considered pending the availability of funds and are not guaranteed.

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